NeuroCare VA answers your calls, texts, and emails in real time, runs your prior authorizations, keeps your EHR and billing clean, and reports back weekly — so patients feel taken care of and you feel less like an admin department.
Already fluent in your stack
Start with a virtual assistant or an AI scribe, then layer in billing, credentialing, a website, or social media whenever you're ready — everything is designed to work together.
Calls, texts, emails, scheduling, EHR upkeep, and prior authorizations — answered instantly so no patient feels left on read.
Ambient or lecture-upload note generation with a 24/7 AI agent living inside your EHR, drafting notes while you talk to your patient.
CPT/E&M coding, claim submission, and payer follow-up across Grow Therapy, Alma, Headway, Talkspace, RULA, and more.
Payer enrollment, CAQH management, and multi-state license tracking — done before anything lapses.
A fast, modern site built for healthcare providers — hosting, domain, mailboxes, and a year of maintenance included.
Instagram, Facebook, LinkedIn, TikTok, and YouTube — managed so referrals keep finding you between sessions.
Mental health patients reach out when they're already at their most vulnerable. NeuroCare VA exists so that moment is always met — with a fast reply, a held appointment, and a prior authorization that doesn't stall their medication.
Calls, texts, and emails handled the moment they come in — not at end of day.
Prior authorizations, refills, pharmacy issues, and state license renewals tracked until resolved.
Reminders sent at 72, 48, and 24 hours, and again the day of the visit.
Weekly and monthly reports on volume, billing status, and growth.
Clients seen this week
No-shows, both followed up
Prior authorizations submitted
Claims billed within 2 weeks
Sample only — your real report is built around your practice's own numbers.
A 30-minute call to learn your workflows, EHR, and what's eating the most time.
We propose the right assistant or plan and confirm scope, tools, and start date.
Secure platform access is set up and your assistant shadows your current process.
Calls, billing, and reminders go live, with weekly reporting from day one.
"My inbox stopped feeling like a second job. Patients get answered in minutes, and my prior auths finally move."
"The weekly reports alone are worth it — I finally know what's happening in my own practice without digging for it."
"They know ICANotes, Alma, and CoverMyMeds better than my last two in-house hires combined. Onboarding took days, not months."
Our website development and social media plans are delivered in partnership with Forge Associates, a marketing agency handling graphic design and digital marketing for our clients' sites and campaigns.
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Book a free 30-minute consult. We'll map your workflows and tell you exactly what we'd take off your plate first.